Festivals & Race Days
- Chase × Boston Calling2024–25
- Heineken × Boston Calling2025
- Heineken × Head of the Charles Regatta2025
- Lucky Energy × Boston Celtics game2024
- Hoka × Boston Marathon weekend, Newbury Street2026
Event Staffing in Boston
Boston Calling, the Head of the Charles Regatta, Marathon week and big conferences at the convention center: our brand ambassadors, promo models and event staff have worked Boston's biggest weeks.
You may have seen us at
- Boston Calling
- Head of the Charles
- Boston Marathon
- Conferences at the BCEC
Recent work in Boston
From Allston to the Charles
A slice of what our team has staffed in Boston since 2024: festival weekends at Boston Calling, race days on the Charles, game nights and conference programs.
Conferences & Brand Events
- Rubrik × Red Hat Summit2025
- Supergoop! × Mobile activation2024
- Wayfair × Liquid I.V. × Brand event2026
- LEGO × Brand event2026
The Boston event year
Book Around the Big Weeks
Boston's event calendar clusters in spring and fall. Marathon week and Boston Calling land a few weeks apart, and the Head of the Charles fills a mid-October weekend.
- Mid-AprilBoston MarathonHopkinton to the Copley Square finish
- Late MayBoston CallingHarvard Athletic Complex, Allston
- Mid-OctoberHead of the Charles RegattaCharles River, Boston and Cambridge
Planning in Boston
What to Know Before You Staff Boston
The rules and realities that shape a Boston quote, so there are no surprises on the invoice.
Weekly Overtime Only
Massachusetts pays overtime after 40 hours in a week, with no daily overtime, so long festival days don't trigger it on their own. We build shifts to keep weekly hours in check.
Three-Hour Minimum on Site
Under Massachusetts's reporting-pay rule, staff scheduled for three or more hours who are sent home early still get paid for at least three. Short shifts are fine, but plan them as short from the start.
Dress for the Season
Boston's busiest weeks fall in April, May and October, when outdoor days can start cold and end warm. We plan uniforms with layers and keep a weather plan for outdoor activations.
FAQ
Boston Staffing Questions
Do you use local staff in Boston?
Yes. Boston programs are staffed with local brand ambassadors who know the venues, from the Harvard Athletic Complex to the convention center. For tours that include Boston, we staff the other stops from our teams in those cities.
How far ahead should we book for Boston Calling or Marathon week?
As early as you can. Marathon week and Boston Calling land a few weeks apart in spring and draw on the same experienced staff. Even on a short timeline, send the request. We respond to every quote within 48 hours.
Can you staff conferences at the convention center?
Yes. We staff booths, registration and brand programs at conferences, and we can brief staff on your product ahead of the show so they can talk about it with confidence.
What roles can you staff in Boston?
Brand ambassadors, promotional and trade show models, street teams, production assistants and guest services teams for festivals, race days, game nights, conferences and brand events.
Request a Boston quote
Staffing an Event in Boston?
Tell us what you're planning, from a Boston Calling activation to a conference booth. We'll come back with a Boston quote within 48 hours.
Work in Boston
Work Events in Boston
Brand ambassadors, promo models and event staff: these Boston jobs are open now.
No open Boston events right now, but we're hiring event staff in other cities.
